Unofficial Translation* 16 March B.E. 2543To: Managers All Commercial Banks No. BOT. FPG (02)C 647/2543 Re: Changing the Method of Commercial Banks'Confidential Report Submission The Bank of Thailand, with the approval of the Minister of Finance, hereby issues the regulation about changing the method of commercial banks' confidential report submission. For the effectiveness of report submission and data compilation, and for reduction of commercial banks' burden in submitting the hard copy report, the Bank of Thailand, by virtue of the provisions of Section 23 of the Commercial Banking Act B.E. 2505, issues the following regulations : 1.Change the method of confidential report submission of commercial banks from the hard copy report to the electronic report submission by using file transfer network or other method determined by the Bank of Thailand for the following reports - C.B. 4, C.B. 4.1, C.B. 4.2, C.B. 4.3, and Wor.Tor. 4, starting from the data ended February B.E. 2543. The Bank of Thailand will notify for other reports submission later. 2. Cancel the hard copy report submission and Computer Readable Form (CRF) of reports mentioned above. However, commercial banks are required to print the reports for being the original documents with the authorized signature, and keeping those documents for the evidence of examination. In addition, commercial banks are required to undertake as following: 2.1. The Bank of Thailand will consider the received date of electronic report submission as the official received date of report submission. But if there are any cases of electronic failure, commercial banks shall temporarily submit the report in CRF.______________________________________________________This translation is for convenience of those who are not familiar with Thai language. For official purpose, only Thai texts are relevant. 2.2. Commercial banks must print the reports and have authorized persons certify the reports and keep them for being the evidence. The data of eletronic report submission must be relevant with the data of the hard copy report. In addition, commercial banks shall submit a monthly summary letter of electronic report submission to the Bank of Thailand within 3 business days after a month of the reported date. Commercial banks must clearly indicate the department or place that keeps the document, including the name and position of the person in charge of this issue. 2.3. Commercial banks shall keep the hard copy of report for the evidence of examination for 10 years according to the guideline of keeping the accounting report and the attached document in accordance with the regulations on accounting procedures. For the confidential report which commercial banks shall submit to the Monetary and Financial Institutions Policy Division, Fiscal Policy Office, The Ministry of Finance, commercial banks still submit those reports as usual method, except the report of C.B. 3 and C.B. 5, only submitting all branches' report, and additional submitting the report of C.B. 1.1, C.B. 1.2 and Wor.Tor. 1.2. Please be informed, and compiled accordingly. Yours Sincerely, (Mrs. Tarisa Watanagase) Assistant Governor Financial Institutions Policy Group For GovernorEnc. : 1. A monthly summary letter of electronic report submission 2. The description manual of Electronic Report Submission (ERS) for a group of C.B. 4 reportsSpecial Projects and Analysis Department Tel. 283-5856Remark :[ ] Clarification will be made on ….…at……… [X] Any clarification is not available Bank ……………………………..…………. A Monthly Summary Letter of Electronic Report Submission At the end of ………………….… Bank ……….… has submitted the electronic reports for the detail as follows: Report Date of Date of Department/ Persons in Electronic printing Places of charge(Name Report hard copy keeping and position) Submission report o C.B. 4 _________ _______ __________ __________ o C.B. 4.1 _________ _______ __________ __________ o C.B. 4.2 _________ _______ __________ ___________ o C.B. 4.3 _________ _______ __________ ___________ o Wor.Tor. 4 _________ _______ __________ ___________ We have already printed the above reports in the hard copy format which are relevant with the data of electronic report submission according to the determined report code and details. We hereby certify that this report is true and correct Authorized Signature …………………………… (…………………………)